Q300 PTA

About Q300 PTA

[See the Q300 PTA information in Mandarin Chinese or Spanish ]

Thank you for visiting the website of the Q300 Parent-Teacher Association. All parents and guardians of Q300 students as well as all teachers are automatically members of the Q300 PTA. PTA meetings are held monthly. Our goal is to work together to create and maintain a welcoming community for all Q300 families and to support the administration and faculty in building a school that provides outstanding education to our students based on the values of inclusion, inquiry, and responsibility.

Mission Statement

The mission of the Q300 Parent-Teacher Association is to enrich and improve the educational, emotional, and social lives of Q300’s students by providing the following:

1. Supporting activities that foster the core values of Q300: Inclusion, Inquiry and Responsibility;
2. Providing support and resources to Q300 for the benefit and educational growth of its students;
3. Developing parent and staff leadership, fostering and encouraging participation at all levels of the Association, and providing opportunities to participate in school governance and decision making;
4. Promoting a cooperative working relationship among the Q300 parents, families, staff, and administration;
5. Providing a forum where parents and staff members discuss innovations and implementations of curricular and extra-curricular activities that afford each student an opportunity to acquire the core values of Q300.

Q300 PTA Photo Gallery

2023-2024 PTA Board Members

2024-2025 PTA Board Members

Roles of the PTA leadership positions

• President (up to 2 positions) shall supervise and manage the PTA; encourage meaningful participation among all Members in the PTA and school activities; serve as a member of the SLT; and attend the monthly District 30 Presidents’ Council and other meetings.
• Executive Vice President (VP) (1 position only) shall assist the President and assume the President’s duties in the President’s absence or at the President’s request.
• Secretary (up to 2 positions) shall prepare and distribute minutes of each Board and General Membership Meeting; maintain custody of the PTA’s records; coordinate virtual or in-person meetings; and ensure that the PTA’s corporate filings are up-to-date, and that parliamentary procedures, applicable law, regulations, and rules are followed.
• Treasurer (up to 2 positions) shall be responsible for the PTA’s financial affairs; maintain the PTA’s bank accounts and an updated record of all income and expenditures; and prepare and present a written financial report at every Board and General Membership Meeting. The Treasurer also shall prepare and distribute the PTA’s January and June financial accounting reports; ensure that the PTA’s tax-exempt status is maintained and applicable financial and tax reporting law, regulations, rules are followed; and chair the Budget Committee.
• VP-Membership (up to 2 positions) shall oversee the PTA’s efforts to provide an orientation for incoming Members; reach out to Members in all grade levels; learn and understand Members’ particular interests and areas of expertise; encourage Members to volunteer their time or services; maintain a Membership database; and chair the Membership Committee. Membership’s work includes organizing community-building events such as Costume Party, International Potluck, Movie Nights, virtual game nights, and parent-led cooking events; recruiting volunteers for Teacher Appreciation, Q300 Open Houses, and other events; and organizing the incoming families welcome and orientation.
• VP-Fundraising (up to 2 positions) shall oversee the planning, execution, and evaluation of fundraising activities, including fundraising events, solicitations, and grant-writing and shall chair the Fundraising Committee. Fundraising’s work includes coordinating the Thanksgiving Pie Sale, the Night at the Gallery Party, Gift Card fundraiser, and Spiritwear. It also coordinates its work with the Direct Appeal and Auction committees.
• VP-Communications (up to 2 positions) shall oversee the PTA’s efforts to share information with school, families, and staff and chair the Communications Committee. Communications’ work included publishing newsletters; maintaining and updating the PTA’s website; preparing monthly email bulletin and helping disseminate PTA information via various communication channels.
• VP-Community Affairs (up to 2 positions) shall oversee the PTA’s efforts to outreach to the greater Q300 community, including Q300’s co-located schools (PS 17 and IS 126); participate in and report on community-based meetings and forums; and chair the Community Affairs Committee. Community Affairs’ work includes educating the community concerning NYC Council’s Participatory Budgeting process, obtaining government grants, and organizing community service events.
• VP, Lower Division (1 position elected in Spring; 1 position elected in the Fall) shall act as liaison between the PTA and the families and staff of the Lower Division (K-4th grades), including coordinating PTA’s activities and communicating PTA info. They shall coordinate the appointment, election, or selection of other means of a class parent for each class in the Lower Division.
• VP, Upper Division (1 position elected in Spring; 1 position elected in the Fall) shall act as liaison between the PTA and the families and staff of the Upper Division (5th-8th grades), including coordinating PTA’s activities and communicating PTA info. They shall coordinate the appointment, election, or selection of other means of a class parent for each class in the Upper Division.

Committees

Q300 PTA: How Much has Changed

Frequently Asked Questions

1. How do I become a member of the PTA
   The following individuals are automatically PTA members: (a) birth parents, adoptive parents, step-parents, legally appointed guardians, foster parents, “persons in a parental relation” as defined by the Department of Education and designated persons having a relationship to a child or children currently attending Q300; and (b) all eligible Q300 teachers and instructional full-time staff members, with the exception of the Principal and supervisors.
2. How do I become involved in the PTA or volunteer during school?
   You can attend monthly General Membership Meetings, volunteer by organizing or helping at events and fundraisers, serve on a Committee or run for an Executive Board position. Please fill out the PTA Volunteer Survey (https://forms.office.com/r/w5AyLUWShk) to learn more about volunteer opportunities. For those interested in a position on the Executive Board, elections for open positions will be held at the October General Membership Meeting. Please email membership@q300pta.org for further details. It’s never too early nor too late to get involved with the Board.

3. What are the PTA committees on which I can volunteer?
   • Membership Committee encourages parent and staff outreach, volunteering, and participation.
   • Fundraising Committee implements fundraising, such as the Direct Appeal, raffles at events, business kickbacks, auctions, grant writing and other related events.
   • Communications Committee facilitates communications among the PTA, parents and staff, including preparing regular newsletters, email bulletins, web-based maintenance, and translation.
   • Community Affairs Committee oversees PTA’s efforts to reach out to the community outside Q300, including our co-located partners P.S. 17 and I.S. 126, and our local elected officials.
   • Budget Committee drafts the PTA budget and maintains the financial records.
   • Enrichment Committee researches, coordinates, and evaluates in-school/extracurricular enrichment and liaises with school.
   • Audit Committee conducts an audit of all financial affairs of the PTA.
   • One School Committee advocates for a long-term plan to locate Q300 in one school building.
   • Teacher Assistant Outreach Committee helps expand outreach to potential Lower Division teaching assistant candidates (including reaching out to educational degree programs).

4. What happens at the monthly PTA General Membership Meeting and when is it held?
   PTA meetings include reports from the President, the Principal, the School Leadership Team, Committees, and any member of the Q300 community. The Board Meetings are tentatively scheduled at 9:00 a.m. on the first Friday of every month. The General Membership Meetings are tentatively scheduled at 6:30 p.m. on the third or fourth Thursday of every month (pending results of a meeting date survey that will be sent out in September).

5. What does the PTA fund?
   Funding has included (a) Lower Division teacher assistants; (b) K-5th grade music; K-4th grade visual arts; K-1st grade creative movement; 2nd grade architecture; K-2nd grade Chess and 3rd_4th grade dance, journalism and musical theater electives; 5th-8th grade clubs such as Debate Club, Math Team, Storytelling and Spelling Bee; (c) Chromebooks, color printers, and other equipment, and (d) teachers’ wish lists.

6. How does the PTA raise funds?
   The PTA coordinates the Direct Appeal; a Fall Costume Party; a Thanksgiving Pie Sale; an International Winter Festival; Picture Day; a Zumba-thon and Movie Nights with Public School 17; a Spring Party and Auction; a Summer Read-a-thon; bake sales; and other activities. The Direct Appeal, which
   Q300 Family accounts for over 80% of monies received, raises money directly from families and friends.

7. Are donations to the PTA tax-deductible?
   The PTA is a 501(c)(3) nonprofit organization. Yes, your charitable contribution is tax-deductible to the extent allowed by law.

8. How do I contact the Board?
   Please visit https://q300pta.org/pta/about-us/ to find contact info for all Board Members and Committees.

9. How do I get timely info from the PTA?
   If you don’t receive regular updates from the Q300 PTA (such as the bulletins and newsletters), please provide your contact info to the PTA’s Membership Committee at membership@q300pta.org.